Raw Material Sourcing Audit Checklist Raw Material Sourcing Audit Checklist Send to third party? Third-Party Company Name: Contact Name: Email Address: Send Document Title: Applicable For: Prepared By (Name/Title): Date: 1. Overview & Scope To verify that all raw materials procured meet quality, compliance, and supply-chain standards. Reviews sourcing procedures and supplier qualifications across all partners contributing to the manufacturing process. Additional Scope Information (if any): 2. Supplier/Partner Details To accommodate multiple supply chain partners, information for each supplier will be collected below. Supplier 1 Supplier Name: Location: Contact Person: Products/Materials Supplied: Contract Duration: 3.1 Compliance & Documentation Regulatory Compliance Does the supplier hold all legally required certifications and licenses (e.g., ISO, local regulatory permits)? --Select-- Yes No Partial Unknown Are there any recent non-compliance issues or legal disputes? --Select-- Yes No Unknown Are Material Safety Data Sheets (MSDS) or equivalent available for all materials? --Select-- Yes No Partial N/A Quality Certifications Does the supplier have relevant quality certifications (e.g., ISO 9001)? --Select-- Yes No In Progress Are current certificates valid and verifiable? --Select-- Yes No Some N/A Traceability & Record-Keeping Can the supplier trace raw materials back to their source (e.g., farm, mine)? --Select-- Yes No Partial Is there a system to track batch/lot numbers for potential recalls? --Select-- Yes No Basic/Limited Notes/Findings (Compliance & Documentation): 3.2 Material Specifications Specification Adherence Do the materials meet our required technical specs (dimensions, composition)? --Select-- Yes No Mostly Unknown Is sampling/testing performed regularly to confirm compliance? --Select-- Yes No Occasionally Packaging & Labeling Are packaging standards in line with contractual agreements (e.g., protective materials, labeling)? --Select-- Yes No Partial Are there any instances of incorrect or ambiguous labeling? --Select-- Yes No Occasionally Storage & Handling Does the supplier store materials under appropriate conditions (temperature, humidity, etc.)? --Select-- Yes No Partial Unknown Are storage logs maintained and accessible? --Select-- Yes No Limited Notes/Findings (Material Specifications): 3.3 Delivery & Logistics Lead Times & Reliability Is the supplier consistently meeting agreed-upon lead times? --Select-- Yes No Sometimes Are there frequent delays or disruptions? --Select-- Yes No Occasionally Transportation Methods Do shipping methods ensure material integrity (e.g., temperature-controlled transport)? --Select-- Yes No Partial N/A Are goods insured or covered for in-transit damage? --Select-- Yes No Partial Unknown Receipt Inspection Are inspection procedures in place upon arrival (visual checks, quantity matching)? --Select-- Yes No Basic Do you have a protocol for handling damaged or non-conforming deliveries? --Select-- Yes No Informal Notes/Findings (Delivery & Logistics): 3.4 Ethical & Social Responsibility (Optional) Labor & Human Rights Does the supplier adhere to local labor laws regarding wages, working hours, and conditions? --Select-- Yes No Unknown N/A Any evidence or risk of forced or child labor? --Select-- Yes No Unknown N/A Environmental Impact Does the supplier use sustainable practices (e.g., waste reduction, responsible sourcing)? --Select-- Yes No Limited Unknown Are there initiatives to reduce carbon footprint? --Select-- Yes No Planned Unknown Notes/Findings (Ethical & Social Responsibility): Remove Supplier Add Another Supplier 4. Summary & Action Plan Overall Findings per Supplier: Corrective Actions: Next Review/Follow-Up: 5. Supporting Documentation Upload any supporting documents, certificates, or additional information relevant to this audit. Upload Documents: Document Description: 6. Approvals Sourcing Manager / Team Lead: Quality Manager: Submit Audit Checklist
